Guidance to speakers and poster presenters
1 September 2022
Submission of Conference Papers for the 14th Forum Book opens
15 December 2022
Submission Deadline for the abstracts of Conference Papers for the 14th Forum Book of Abstracts
15 January 2023
Submission Deadline for the full Conference Papers for the 14th Forum Book
1 February 2023
15 January 2023
Authors registration Deadline
1 February 2023
Participants registration Deadline
21 – 24 February 2023
Forum & Field trip
Conference papers and submission – procedures
Only self-supported posters are allowed, as the Forum takes place in the Caja Rural which is a heritage building, where it is forbidden to hang items on the walls.
An example is below shown for the maximum allowed seizes:
Height 2,17 m
Width 0,84 m
- For oral and poster presentation:
Participants are invited to send a conference paper with information of oral or poster presentation, which should be written only in English.
The papers should be in A4 (210 x 297 mm) format, typed in MS Word, Times New Roman font, double-spaced, font size 12, left and right margins should be 25 mm wide, 30 mm should be margins at the top and the bottom of the pages (pictures, diagrams, schedules, etc. should be typed and inserted in .jpg).
- The conference paper should include:
- → TITLE
In bold, capital letters and centered.
- → Name(s) of author(s)
In bold, italic letters and centred.
- → Author’s affiliations
Italic letters. If more than one institution is included, number them according to authors.
- → Summary
All conference papers should start with a half page summary, which will be used for the Abstract Book (E-Format), which will be distributed to participants at the start of the 14th Forum.
The summary should be no longer than a half page (included in the three pages) and state briefly and specifically what the paper reports, summarize the conclusions. Point out new information and indicate the relevance of the work.
- → Key-words
- → Text of the article
The authors could structure of the article depending on its content, as for example: introduction, one or more chapters/paragraphs, and conclusions. All figures and tables must be incorporated in the text, they must be clear and simple, and they should be properly identified with number and text which explain the figure/table. The minimum required size for inserted pictures, diagrams, schedules, and photos is 560 × 1100 pixels (height × width). The size should be of high quality in order to reproduce well.
Measurements should be expressed in SI units.
- → References
The conference paper should be three pages minimum long and prepared according to following example:
CLEAN-UP OF SOIL CONTAMINATED WITH PESTICIDES IN BRAMBUCO REGION
First, A.1, Second, B.2, Third, B.1
1Research Institute, Town, Country
2University Department, Town, Country
The text should be written in English single-spaced with no indentations. Use standard abbreviations only. Do not include references and figures or tables into the summary. Use 12 pt Times New Roman fonts with 2.5 cm side margins.
Conference paper submission:
The conference papers must be sent to the Organizing Committee by e-mail to: 14forumHCH.firstname.lastname@example.org
Participants will receive the notification of approval by mail.
14th Abstract Book: (E-version)
The Abstract Book will be obtained at the Forum by downloading. It will be available for Forum participants at the beginning of the 14th Forum. It will include the summary of the conference papers received with the title, name(s) of author(s) and key words. Each summary will not exceed an A4 page.
14th Forum proceedings (Traditional Forum Book – E-version):
The traditional Forum Book will be published after the 14th Forum.
The presented conference papers (minimum three pages) will be published after the Forum on the IHPA website (www.ihpa.info) and in the Surfing Life Project web-site http://www.lifesurfing.eu/en/life-surfing-project/ The materials will be published in their originals forms as received from the authors. No additional editing works will be done. The authors are fully responsible for the content of their conference papers.
Please note, if you are a non-English native writer, you are encouraged to seek English proof-reading of your paper to ensure it has outreach internationally.
Conditions of participation
Representatives of scientific communities, governmental administrations, NGOs and business associations from different countries, public bodies with responsibility and competences in the problem addressed and international organizations with experience on obsolete and POPs pesticides and other POPs are welcome to participate in the 14th Forum.
Participants are invited to submit a minimum of three pages conference paper (including the summary) of their oral or poster presentations in English and to take part in the discussions both in plenary sessions and/or in the working groups.
Participants will have the opportunity to distribute promotional materials among participants.